How to Maintain Vendor

                                    Maintain Vendor

Vendors are maintained for the companies or people from we purchase goods or services on credit basis. This includes some information like.

Vender’s name, address, phone numbers, mailing address, All history of purchases and payments etc.

Steps to maintain vendor record

Open your Peachtree software open your existing company and after that click on the maintain menu a bar of different information will appear click on the Vender
                                            

when u click on the vendors following window will be open.
                       

After this you have fill some information appearing on the vendors window like
1) Vendor ID.
2) Vendor name and other necessary information’s under the General Head.

After filling these information’s  in vendor  window click on the save button.

Now click on the Purchase default  in  Maintain Vendors 

                         

After clicking u can see following information in Purchase Default.
1) Purchase Rep
2) Purchase Acct
3) Tax ID num . 
4) Ship Via
5) Terms.
6)  From Delivery Option.

Write the vendor ID his name and fill  the above information select your employee for Purchase representative, enter the Purchase Account Tax ID number Terms of payment commonly payment is paid under 2% 10, Net 30 Days however you can change the term with your vendors.

After filling these information select the other option of Custom field

In the custom field you will give the name of custom field that is already set up in vendor Defaults.

History in Maintain Vendors
                                 

To see the history click on the History tab in the maintain vendor. When you are entering a new vendor write  information about the vendor such as

Vendor since.
Last invoice date.
last invoice amount.
last payment date.
last payment amount.

Default Information For Customer

Default Information For Customer

If we need to maintain the default information of customer then click maintain option on a bar will open and  select default information new sub bar will open and select customer

By clicking the window  five options will appear.
1st) Payment Term.
2nd) Accounting Aging.
3rd) Customer Field
4th) Finance Charges.
5th) Pay Method.
In 1^st one is Payment Term in which there are some Slandered  terms like Cash on Deposit, Prepaid,Discount pattern and General Ledger Accounts etc.
 

                                     2^nd Portion is Account  Aging

  In Account Aging  has Two main groups:
1st)Age invoice:

Age Invoice tells about how old your customer is and which balance is unpaid.

2nd)Aging categories :

Aging categories tells the range of days and columns,that in which column due date falls.

                                         3rd option is Custom fields             

3rd option is custom fields in which we can add or select any data need according to our customer. We can as well enable or disable any option which is given.

4th  Finance charges

4th is the finance charges which can apply to our customer for invoices. There are following requirements one of them is annual interest rate on the basis of which we are working to charge interest 8% annually. we can also add a message at the end and enable it for printing.

At the last option is payment method in which we comprise the way in which final payment made.

Maintain Customer/Prospectus:

Maintain Customer/Prospectus:

After setup of the company we have to maintain subsidiary ledger of account receivable. To do this we have to click on customer prospectus option in maintain menu subsequent windows will  be appear:

Header: 

Customer header option are placed above the folder tab of the Maintain Customers Prospects and Customer header is the upper portion in which customer ID, Name,stat  etc is written.

General Tab:

In this Tab elementary information about the customer is required like contact name,telephone,home address, etc.

Sales default tab:

We can change the sales information at the transaction level, if essential. In this tab we have to write information about the sales representative sales account and pricing level etc. Minimum G L sales option is required to save your data.

Payment default tab:

It is used to the revenues of customers.

Custom field tab:

In which we keep the information linked to customer record.

History:

we can see all  preceding information of the customers Through history .

If we fill the information of customer in general tab and sale default tab following window look like

How to Maintain a Chart of Accounts

How to maintain a Chart of accounts:

First of all, you will open a Peach-tree software now click the maintain option which is in the upper bar after which you select chart of accounts option following window will seem:

In this window you can enhance your chart of accounts one after another. Afterward adding the chart of accounts you can check them by clicking on look up button.

Correction in chart of accounts:

If you want to edit or accurate any account then click on the look up button list of accounts will be appear.

Now select that account and press description and change it.

You can as well delete, save or close the changes by the following options:

If you want to accurate the account id then press account id option and change it.

SETUP OF A NEW COMPANY

SETUP OF A NEW COMPANY

SETUP OF A NEW COMPANY

Open a Peachtree Software to create a new Company Record.

Following  Window  Will be Appeared:

After that we select a the option of “Setup a New Company”

After that next window will be open which name in Accounting New Company Setup:

Following introductory screen will appear to guide you the next  process

By clicking on next we have to type the company information such as Name,Adress,Telephone Number etc,

Business Type.

After that we chose a company name,City,ZipCode,Country and Business Type  and we Fill this option.

Then click on Next Button

By clicking the we chose Build Your own company

Again clicking the next we can chose different  methods to setup the charts of accounts.Charts of accounts already developed by the software for so many companies or we can copy the charts of accounts from already existing peachtree company or another accounting software related  with this software. we will build our chart of accounts

By clicking next we select a accounting method

There is two types ofaccounting method first method  is Accrual Method and 2^nd is Cash Method

Accural Method is usually followed where we accrues expense and income weather paid or received or not.

Note:

Once we choose an accounting method, it cannot be changes

Next step will be to choose the “Posting Method”

By selecting the real time method transactions are posted to the General Ledger Accounts as they are entered and saved.Ths allows to prints and settle the transaction and then save it

Then in this step we select the Accounting period, standard accounting periods is 12 months accounting period.

In next step we select the month when accounting period will start and month when first Transaction will record.

By Clicking Next Button “Congratulation” screen and by clicking Finish the company position up completes.

How to Open a Document in Microsoft Word

Open a Document in Microsoft Word

1

Click the Office Button and choose the Open command from the menu.

The Open dialog box materializes.

2

Click a document’s name with the mouse.

The Open dialog box contains a list of documents previously saved to disk. Your job is to find the one you want to open.

                                     

3

Click the Open button.

After the document is open, you can edit it, print it, or do whatever you want with it.