QUOTES SALES ORDER Sales invoice QUOTES

QUOTES

SALES ORDER

Sales invoice

QUOTES

Following Re the procedure “Quotes/Sales order”

Step no 1: Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

Following screen will appear.

Step no 2: 
1)  “Customer ID” 
2)    “Ship to”

3)     “Date”  
4)      “Good thru”

5)       “Quote no”

6)      customer PO

7) Ship via field

9) Sales Representative.

Step no 3:
                  Click on the “Save” button to save the quotes.

SALES ORDER

Process of sales order

CONVERT QUOTES INTO SALES ORDER:

Step no 1: Go to the task menu and click on “Quotes/ Sales order” sub menu will appear select the “Quotes”.

Step no 2: Click on the “Open” button. A window will appear select the quote you want to convert and click on the “Ok” button.

Step no 3: The selected quote will open now click on “Convert” button and following screen will appear.

Step no 4: Select the “Sales order” button in order to convert the selected quote into sale order.

Step no 5: Click on the “Ok” to save the sales order.

Sales invoice

To maintain sales order first of all we will click on the task bar and select the sales invoice.sales invoice is basically used for the goods which we have sold and the window of the sales invoice is as follows

In this window following things are given first of all there is id of the customer in this we write the id of the customer to whom we have sold the goods, after this we will select the date for which we have make the sale and give the invoice no.in below tabs when we select the apply to sales following window will appear which are shown below like quantity of the goods sold item type description and the per unit cost of the item

Vendor Credit Memo

Vendor Credit Memo

Following are the steps of vendor Credit Memo


Step no1.

                              Click on the task bar than click on the vendor Credit memos.

The following window will appear.

Step no 2. 
        
                 “Vendor I.D”
         
 Step no 3.

               Enter the “Date”

Step no 4. 

                   “Reference no”

Step no 6.

                     Enter the account payable ID

Step no 7. Click the “Save” button to save the transaction.

Payments

Payments

            

Payment window has many function some are following.
1) To Make Payments
2) Payments of Salaries or utilities Bills
3) Issuing or receiving of checks to vendor or customers.

Following Re the steps to make payments
.

Step no 1    Click on task bar .

The following window will be appear.

Step no 2:
                  
                     Enter the customer or vendor I.d.

Step no 3:

                         Fill the menu with the name and dress.
Step no 4:

                    Click on the Check number field  

Step no 5:

                                   Write the check no

Step no 6.

                       Write the current date in “Date”         

 Step no 7:

                          Enter the Cash Account Form.

Step no 8.

                                    Invoice Field.
Step no 9.

                          The Date due” and “Amount due”  filled automatically        Step no Step no Step no 10.
     
                          Enter the amount that u want to pay in “Amount paid”

Step no 11.

                          Click on the save button to save  

Purchase/received inventory

Purchase/received inventory

The window of the purchase/received inventory is as follows

In this window we give the id of the vendor select the date of when we received inventory and give the invoice number and below we give the quantity ,item , description, gl account ,and unit cost of the goods which we have purchased or received

General journal entries

In general journal entries we pass the entries for expenses payment and the following window will appears

In this window first of all we will set the date and give the reference number and then pass the entries

Assemblies

In this window we record the data about the goods which are being assembled and its window will appear as follows

In this window following things are given like first of all we give the id of the goods which are being assembled and give the reference after this we write the name of the product and select the date

Purchase order

                       Purchase order

Click on task than click on purchase order

In this window following shown in this bar

1) Vendor I.D
2) ID date
3) PO no
4) Shipment to
5) Unit Price etc.

 the process of To record the transaction we will first maintain the inventory item and vendor account and then record the transaction in the purchase order

Many transactions If  asked and write one by one.

How to maintain inventory item

How to maintain inventory item

Click on the maintain button a bar will be opened 

Then click on the inventory item

         

Fill the following things
1)item id
2)Description of i.d

After above following tab has to fill
1)General tab.
2) Custom fields
 3)History tab
4)Bills of materials
5) item attributes tab

General tab

In this tab set the level of
1)Pricing
 2) Last unit cost
3) Cost Method
 4) Perpetual cost method
5)After this there is UPC which means Unit Per Cost.
6) Item type Location and Weigh.

After this there will be custom field in which
1)Alternate vendor Substitution and Special Note
2)History tab
 i) Period History
ii) unit sold sales units

How to Maintain Vendor

                                    Maintain Vendor

Vendors are maintained for the companies or people from we purchase goods or services on credit basis. This includes some information like.

Vender’s name, address, phone numbers, mailing address, All history of purchases and payments etc.

Steps to maintain vendor record

Open your Peachtree software open your existing company and after that click on the maintain menu a bar of different information will appear click on the Vender
                                            

when u click on the vendors following window will be open.
                       

After this you have fill some information appearing on the vendors window like
1) Vendor ID.
2) Vendor name and other necessary information’s under the General Head.

After filling these information’s  in vendor  window click on the save button.

Now click on the Purchase default  in  Maintain Vendors 

                         

After clicking u can see following information in Purchase Default.
1) Purchase Rep
2) Purchase Acct
3) Tax ID num . 
4) Ship Via
5) Terms.
6)  From Delivery Option.

Write the vendor ID his name and fill  the above information select your employee for Purchase representative, enter the Purchase Account Tax ID number Terms of payment commonly payment is paid under 2% 10, Net 30 Days however you can change the term with your vendors.

After filling these information select the other option of Custom field

In the custom field you will give the name of custom field that is already set up in vendor Defaults.

History in Maintain Vendors
                                 

To see the history click on the History tab in the maintain vendor. When you are entering a new vendor write  information about the vendor such as

Vendor since.
Last invoice date.
last invoice amount.
last payment date.
last payment amount.

Default Information For Customer

Default Information For Customer

If we need to maintain the default information of customer then click maintain option on a bar will open and  select default information new sub bar will open and select customer

By clicking the window  five options will appear.
1st) Payment Term.
2nd) Accounting Aging.
3rd) Customer Field
4th) Finance Charges.
5th) Pay Method.
In 1^st one is Payment Term in which there are some Slandered  terms like Cash on Deposit, Prepaid,Discount pattern and General Ledger Accounts etc.
 

                                     2^nd Portion is Account  Aging

  In Account Aging  has Two main groups:
1st)Age invoice:

Age Invoice tells about how old your customer is and which balance is unpaid.

2nd)Aging categories :

Aging categories tells the range of days and columns,that in which column due date falls.

                                         3rd option is Custom fields             

3rd option is custom fields in which we can add or select any data need according to our customer. We can as well enable or disable any option which is given.

4th  Finance charges

4th is the finance charges which can apply to our customer for invoices. There are following requirements one of them is annual interest rate on the basis of which we are working to charge interest 8% annually. we can also add a message at the end and enable it for printing.

At the last option is payment method in which we comprise the way in which final payment made.

Maintain Customer/Prospectus:

Maintain Customer/Prospectus:

After setup of the company we have to maintain subsidiary ledger of account receivable. To do this we have to click on customer prospectus option in maintain menu subsequent windows will  be appear:

Header: 

Customer header option are placed above the folder tab of the Maintain Customers Prospects and Customer header is the upper portion in which customer ID, Name,stat  etc is written.

General Tab:

In this Tab elementary information about the customer is required like contact name,telephone,home address, etc.

Sales default tab:

We can change the sales information at the transaction level, if essential. In this tab we have to write information about the sales representative sales account and pricing level etc. Minimum G L sales option is required to save your data.

Payment default tab:

It is used to the revenues of customers.

Custom field tab:

In which we keep the information linked to customer record.

History:

we can see all  preceding information of the customers Through history .

If we fill the information of customer in general tab and sale default tab following window look like